Year-End Financial Statements: 1099s and Cash Flow Reports

We want to help you prepare for tax season by explaining two important year-end documents you’ll receive from us: your 1099 and your Cash Flow Statement. Both reports are designed to make your recordkeeping and tax preparation easier.

When and Where to Access Your Documents

Both your 1099 and your Year-End Cash Flow Statement will be available in your online owner portal by January 31, 2026. We recommend checking your portal as soon as the documents are posted to ensure your information is accurate.

Once available, you can:

  • View your documents online by logging into your portal 

  • Download them for your records

1099 is under the “Documents” tab

Cash Flow is under the “Statements” tab 

What Is a 1099?

A 1099 is a tax form required by the IRS that reports income paid to you during the calendar year. If you received rental income through us during the year, the IRS requires that this income be reported on a Form 1099. 

Please note that the 1099 reports income only. It does not include expenses, management fees, or net profit calculations.

What Is a Cash Flow Statement?

Your Cash Flow Statement provides a comprehensive summary of your property’s financial activity for the year. This report is especially helpful for tax preparation and long-term financial planning.

Your cash flow statement typically includes:

  • Total rental income collected
  • Operating expenses paid on your behalf
  • Management fees
  • Maintenance and repair costs
  • Net cash flow for the year

One of the biggest advantages of your Evergreen cash flow statement is how clearly it ties income and classifies expenses in a way that aligns with IRS Schedule E categories.

The report groups expenses into common Schedule E classifications such as repairs, maintenance, management fees, and other operating costs.

We consistently hear from tax professionals and CPAs that Evergreen’s cash flow statements are clear, well-organized, and easy to understand, which saves time and reduces questions during tax preparation. 

Sharing Information With Your CPA

When providing your year-end documents to your CPA or tax professional, it’s important to remember that Evergreen’s reports include only the income and expenses we manage on your behalf.

To ensure your tax return is complete and accurate, you may also need to share owner-managed expenses, including:

  • Mortgage interest statements (Form 1098)
  • Property insurance premiums
  • Property tax statements
  • HOA or condominium association fees (if applicable)
  • Any other expenses you paid directly related to the property

Combining Evergreen’s cash flow statement with these owner-paid expenses allows your CPA to fully and accurately complete your Schedule E.

Why Your 1099 and Cash Flow Statement May Not Match Exactly

In some cases, you may notice a difference between the total income shown on your 1099 and the income reflected on your Cash Flow Statement. This is normal and most commonly occurs due to prepaid rent.

At the end of December, some tenants submit their rent early for the upcoming January. When this happens:

  • The payment is received in December, which means it must be reported on your 1099 for that tax year
  • The payment is applied as prepaid rent and posted to the following year’s cash flow, since it covers January rent

This timing difference can cause the totals on your 1099 and cash flow statement to appear slightly different. Your tax professional or CPA is familiar with this situation and will account for prepaid rent appropriately when preparing your return.

A Quick Reminder

While we provide detailed financial reports for your convenience, we are not tax professionals. If you have questions about how to use these documents when filing your taxes, we encourage you to consult with a qualified tax advisor or CPA.

If you have any questions about accessing your portal or locating your year-end statements, our property managers are always happy to help.