Prospective Tenants


Experience the Evergreen Difference – Our team is here for you

We love taking care of our tenants!

Welcome! We’re so glad you are looking at living in one of Evergreen’s homes. Our staff focuses on making your life as our future tenant easy and enjoyable. We’re a tech-friendly company that believes in providing you access to service any time you need it; that includes online rent payment, maintenance requests, and access to a 24/7 emergency service number.

Perspective Tenant moving in
happy family moving in

We Set Our Tenants Up for Success! 
As a tenant, you have both rights and responsibilities. Prior to moving into your new home, we’ll meet with you to make sure you know everything you need to know about your new rental contract and home. 

  • Instructions on paying your rent
  • Information about your new neighborhood
  • The care and keeping of your home and yard
  • Emergency utility shut-off instructions
  • Pictures of your unit and landscape in approved condition
  • The importance and purpose of renters insurance
  • Smoke and carbon monoxide alarm instructions
  • Home maintenance you’re responsible for
  • How to request maintenance and repairs
  • Utility contact information
  • How a tenancy ends
  • The difference between normal wear and tear and damages

We're the property management company you keep!

Evergreen Property Management staff has over 20 years of experience protecting and growing investment property portfolios, providing quality homes for our communities, and winning tenant loyalty.

Screening Criteria

    Evergreen Property Management Screening
    Screenings are not property-specific, screenings are for Evergreen Property Management. Screenings are valid for 60 days. You may identify a property you are interested in by selecting that property on the Properties for Rent tab, and clicking on Apply Now.
    Applications are automatically screened by a third-party vendor in the order they are received, therefore we are unable to refund application fees.
    Portland FAIR Note:
    A 72-hour Notice of Unit Availability will be posted to the Evergreen website. If your application is received during the 72 Hour Notice of Unit Availability, the time of submission will be logged as 8 hours after the advertised date/time that applications are accepted.
    Rental Criteria for Residency
    Evergreen Property Management abides by all federal, state, and local landlord/tenant laws.

    Additional Information
    General Statements

    1. All individuals, age 18 or older, residing in the unit are required to complete a rental application.  The screening fee is $73.75 and is non-refundable.
    2. Each applicant will be required to qualify individually or per specific criteria areas.  
    3. Any of the following items, or a combination thereof, will be accepted to verify the name, date of birth, and photo of the applicant;
        1. Evidence of Social Security Number (SSN Card)
        2. Valid Permanent Resident Card
        3. Immigrant Visa
        4. Individual Taxpayer Identification Number (TIN)
        5. Non-Immigrant Visa
        6. Any government-issued identification or combination of identification would permit a reasonable verification of identity.
    4. Inaccurate or falsified information will be grounds for denial of the application.
    5. Any applicant currently using illegal drugs will be denied.  If approved for tenancy and later illegal drug use is confirmed, eviction shall result.
    6. Any individual who may constitute a direct threat to the health and/or safety of others, the complex, or property of others will be denied.
    7. A complete application is required; incomplete applications will not be processed.
    8. We require complete, accurate, and truthful information: Inaccurate or falsified information will be grounds for denying an application.  If we later discover that you submitted substantially false information regarding a criminal conviction, after you became our tenant, we may terminate your tenancy.
    9. Information submitted in an application that cannot be verified from unbiased sources, as provided by the application, may result in denial of an application.

    Income Requirements

    1. Monthly income should be equal to two (2) times the stated monthly rent.  NOTE: If the applicant will be using housing assistance as a source of income, “stated rent” as used in this section means that portion of the rent will be payable by the applicant and excludes any portion of the rent that will be paid through the assistance program.
    2. Income must be from a verifiable, legal source.
    3. Self-employed applicants will be required to show proof of income through copies of the previous year’s tax return.
    4. Twelve months of verifiable employment will be required if used as a source of income.  The additional security deposit will apply if at current employment less than 3 months.
    5. Self-employed applicants will be verified through the state corporation commission.

    Rental Criteria

    1. Twelve (12) months of verifiable contractual rental history from a current third-party landlord or homeownership is required.  Less than 12 months of verifiable rental history or homeownership will require an additional security deposit.
    2. Five years of eviction-free history is required except for general judgments entered on claims that arose on or after April 1, 2020, and before March 1, 2022.  Eviction actions that were dismissed or resulted in a judgment for the applicant will not be considered. 
    3. Three or more 72-hour notices within one year will result in the denial of an application.
    4. Three or more dishonored checks within one year will result in the denial of the application.
    5. Rental history reflecting past due and unpaid rent or unpaid utility bills will result in denial of the application except for unpaid rent reflected in judgments or referrals of debt to a collection agency, that accrued on or after April 1, 2020, and before March 1, 2022.
    6. Rental history demonstrating documented disturbance complaints, property damage, or non-compliance with rental agreement terms will result in denial of the application.
    7. Homeownership must be verified through the county tax assessor’s office.  All mortgage payments must be current, and applicants must not be in default of any mortgage payment obligation. 
    8. A pending eviction action that has not yet resulted in a dismissal or judgment in favor of the applicant, at the time the application is submitted will result in denial of the application.

    Credit Criteria

    1. A personal credit report will be obtained.
    2. Negative or adverse debt showing on a consumer credit report may require additional security deposits.
    3. Three or more unpaid collections (not related to medical expenses) will result in the denial of the application.
    4. Five or more accounts with past due balances (not related to medical expenses) will result in a denial of the application.

    Criminal Conviction Criteria

    Upon receipt of the rental application and screening fee, the Agent shall conduct a search of public records to determine whether the applicant or any proposed tenant has a “Conviction” (which means; charges pending as of the date of the application; a conviction; a guilty plea; or no contest plea), for any of the following crimes as provided in ORS 90.303(3): drug-related crime; person crime; sex offense; crime involving fraud, including identity theft and forgery; or any other crime if the conduct for which the applicant was convicted or is charged is of a nature that would adversely affect the property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of residents, the landlord or the landlord’s agent.  The agent will not consider a previous arrest that did not result in a Conviction or expunged records.

    If applicant, or any proposed occupant, has a Conviction in their past which would disqualify them under these criminal conviction criteria and desired to submit additional information to Agent along with the application so Agent can engage in an individualized assessment (described below) upon receipt of the results of the public records search and prior to denial, the applicant should do so.  Otherwise, the applicant may request the review process after denial as set forth below, however, see item (c) under “Criminal Conviction Review Process” below regarding holding the unit.

    A single Conviction for any of the following, subject to the results of any review process, shall be grounds for denial of the Rental Application.   

      1. Felonies involving: murder; manslaughter; arson; rape; kidnapping; child sex crimes; or manufacturing or distribution of a controlled substance.
      2. Felonies not listed above involving: drug-related crime; person crime; sex offense; crime involving financial fraud; including identity theft and forgery; or any other crime if the conduct for which the applicant was convicted or is charged is of a nature that would adversely affect the property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of the residents, the landlord or the landlord’s agent, where the date of disposition has occurred in the last 7 years.
      3. Misdemeanors involving: drug-related crimes, person crimes, sex offenses, domestic violence, violation of a restraining order, stalking, weapons, criminal impersonation, possession of burglary tools, financial fraud crimes, where the date of disposition has occurred in the last 5 years.
      4. Misdemeanors not listed above involving: theft, criminal trespasses, criminal mischief, property crimes, or any other crime if conduct for which applicant was convicted or is charged is of a nature that would adversely affect the property of the landlord or a tenant or the health safety or right of peaceful enjoyment of the premises of the residents, the landlord or the landlord’s agent, where the date of disposition has occurred in the last 3 years.
      5. Conviction of any crime that requires lifetime registration as a sex offender will result in a denial.

    Criminal Conviction Review Process

    Agent will engage in an individualized assessment of the applicant’s, or other proposed occupant’s Convictions if the applicant has satisfied all other criteria (the denial was based solely on one or more Convictions) and: 

    1. Applicant has submitted supporting documentation prior to the public records search; or
    2. Applicant is denied based on failure to satisfy these criminal criteria and has submitted a written request along with supporting documentation.  Supporting documentation may include:
        1. Letter from parole or probation officer;
        2. Letter from the caseworker, therapist, counselor, etc.
        3. Certificates of treatment/rehab programs;
        4. Letter from employer, teacher, etc.
        5. Certification of training completed;
        6. Proof of employment; and
        7. Statement of the applicant.

    Agent Will

    1. Consider relevant individualized evidence which may include: the facts or circumstances surrounding the criminal conduct; the age of the convicted person at the time of the conduct; time since the criminal conduct; time since release from incarceration or completion of parole; evidence that the individual has maintained a good tenant history before and/or after the conviction or conduct; and evidence of rehabilitation efforts.  Agent may request additional information and may consider whether there have been multiple Convictions as part of the process.
    2. Notify applicant of the results of Agent’s review within a reasonable time after receipt of all required information.
    3. Hold the unit for which the application was received for a reasonable time under all the circumstances to complete the review unless, prior to receipt of the applicant’s written request (if made after denial), the unit was committed to another applicant.

    Source Cited: Rental Criteria for Residency 2021 MultiFamily NW through Tenant Technologies.

    Now you’re ready to apply!  Just go to the Properties for Rent tab, find the property you would like to rent, and click on Apply Now!  You’ll be directed to a secure site to apply online.  Applications are forwarded to the Agent immediately.  Please contact Evergreen Property Management at 971-258-4799 if you need further assistance.

    Want to get in touch?

    Renters Insurance

      Why Tenants Need Renter’s Insurance
      Often renters assume they don’t need household insurance because they believe that any loss that occurs is covered by the owner’s insurance. This, however, is not the case. While the owner’s insurance covers the home itself (structure and property), tenants need insurance to cover their personal property and liability in case of adverse incidents. Renter’s insurance is designed specifically to affordably protect and provide for tenants who find themselves in completely unexpected circumstances. 

       

      signing up for renters insurance
      What is Typically Covered by Renter’s Insurance?
      Renter’s insurance makes life easier when disastrous things happen. We always hope that our tenants will have a pleasant, uneventful experience in their homes, but sometimes the unthinkable happens. Whether it is a fire, water damage, natural disaster, theft, or an injury to a visitor at home, sifting through the aftermath can be devastating, both emotionally and financially. The good news is that renter’s insurance can provide liability protection in case of legal action, financial assistance with expenses that are incurred if displaced (housing, food, etc.), and coverage for the loss of personal possessions – possibly even extending to coverage for possessions in a vehicle, lost during travel, or stored in an off-site facility. 

      Protecting You by Requiring Renter’s Insurance
      Evergreen Property Management looks out for our tenants by requiring everyone (unless minimum income requirements to waive this requisite are met) to carry a minimum of $100,000.00 renters insurance policy to cover their property and liability. Please remember to list Evergreen Property Management as an “interested party” on your policy.

      Know Your Policy!
      It is important to know the details of your policy’s coverage BEFORE a catastrophic event happens so that you know how to move forward right away!

      • Know your deductible – Choose a deductible that will be affordable in case of an adverse event. The deductible amount will need to be paid before the insurance company begins paying on the claim.  
      • Know what is covered – Most renter’s insurance policies cover events such as theft, fire, windstorms, hail, vandalism, and often more! The two most common exceptions are earthquakes and floods, however, policies to protect against those events as well can be purchased as endorsements to an existing renter’s insurance policy. Pay attention to how your property will be valued – actual cash value or replacement value. Replacement value refers to how much it costs at the time of the claim to purchase new items, replacing those that were damaged or lost. Actual cash value refers to how much an item is determined to be worth at the time of the claim (depreciated value, depending on the age and condition of the item).
      • Know your (coverage) limits – Be aware that most renter’s insurance policies have coverage limits, and look for a policy that will suit your individual needs.
      • Know your agent – We are not insurance agents, but can assist you with referrals if you need a place to start in selecting an agent to partner with. A licensed insurance agent is your ally, and will assist you with getting coverage limit quotes and information. If you check with the insurance agents that carry your automobile insurance, they may be able to offer you discounted rates.

      Renters insurance is a great value for the vital protection it provides. If you have any other questions or concerns, please feel free to contact us. We’re happy to help!

      Comprehensive Property Management Services

      happy tenant with Evergreen Property Management

      Pet Policy

        Pet Policy Information

        1. All pets must be properly licensed, have shots required by statute, and be spayed or neutered.  Please be prepared to show documentation.
        2. Breeds with a disposition for aggressive behavior are prohibited.
        3. Most properties have restrictions on the number of pets and/or the size of the pet. Please check with the property listing for specific details.
        4. Be prepared to provide a picture of your pet and vaccination records.
        5. A security deposit will be charged for each pet. 

        Pet Screening
        Pet Screening is a simple and secure tool allowing you to store all the important information about your pet in one place.  

        Approved Evergreen PM applicants are required to complete a pet screening for each of their pets or companion animals prior to move-in. Pet screenings are $20 for the first pet and $15 for additional pets, service/companion animal registration is free.

        The benefits of registering your pet with a pet screening service are huge. An online pet screening allows you to consolidate the paperwork required to manage your pet’s complicated life all in one place.

        Profile information includes: photos, vaccinations, microchip, training, behavioral traits as well as a special section for service/companion animals. You’ll love easily sharing this information with all of the service providers in your pets’ lives: pet sitters, doggie daycares, groomers, veterinarians, and animal hospitals.

        happy family just moved in

        Your pet screening will automatically be shared with Evergreen PM, just use the button below to start your pet screening today!

        WHY PARTNER WITH EVERGREEN?

        REACH OUT TODAY!

        Get in touch! We would love to hear from you!

        CALL: 971-258-4799