Prospective Tenants

General Statements

1. All individuals, age 18 or older, residing in the unit are required to complete a rental application.  The screening fee is $75 and is non-refundable.
2. Each applicant will be required to qualify individually or per specific criteria areas.  
3. Any of the following items, or a combination thereof, will be accepted to verify the name, date of birth, and photo of the applicant;
   1. 1. Evidence of Social Security Number (SSN Card)
      2. Valid Permanent Resident Card
      3. Immigrant Visa
      4. Individual Taxpayer Identification Number (TIN)
      5. Non-Immigrant Visa
      6. Any government-issued identification or combination of identification would permit a reasonable verification of identity.
4. Inaccurate or falsified information will be grounds for denial of the application.
5. Any applicant currently using illegal drugs will be denied.  If approved for tenancy and later illegal drug use is confirmed, eviction shall result.
6. Any individual who may constitute a direct threat to the health and/or safety of others, the complex, or property of others will be denied.
7. A complete application is required; incomplete applications will not be processed.
8. We require complete, accurate, and truthful information: Inaccurate or falsified information will be grounds for denying an application.  If we later discover that you submitted substantially false information regarding a criminal conviction, after you became our tenant, we may terminate your tenancy.
9. Information submitted in an application that cannot be verified from unbiased sources, as provided by the application, may result in denial of an application.

Income Requirements

1. Monthly income should be equal to two (2) times the stated monthly rent.  NOTE: If the applicant will be using housing assistance as a source of income, “stated rent” as used in this section means that portion of the rent will be payable by the applicant and excludes any portion of the rent that will be paid through the assistance program.
2. Income must be from a verifiable, legal source.
3. Self-employed applicants will be required to show proof of income through copies of the previous year’s tax return.
4. Twelve months of verifiable employment will be required if used as a source of income.  The additional security deposit will apply if at current employment less than 3 months.
5. Self-employed applicants will be verified through the state corporation commission.

Rental Criteria

1. Twelve (12) months of verifiable contractual rental history from a current third-party landlord or homeownership is required.  Less than 12 months of verifiable rental history or homeownership will require an additional security deposit.
2. Five years of eviction-free history is required except for general judgments entered on claims that arose on or after April 1, 2020, and before March 1, 2022.  Eviction actions that were dismissed or resulted in a judgment for the applicant will not be considered. 
3. Three or more 72-hour notices within one year will result in the denial of an application.
4. Three or more dishonored checks within one year will result in the denial of the application.
5. Rental history reflecting past due and unpaid rent or unpaid utility bills will result in denial of the application except for unpaid rent reflected in judgments or referrals of debt to a collection agency, that accrued on or after April 1, 2020, and before March 1, 2022.
6. Rental history demonstrating documented disturbance complaints, property damage, or non-compliance with rental agreement terms will result in denial of the application.
7. Homeownership must be verified through the county tax assessor’s office.  All mortgage payments must be current, and applicants must not be in default of any mortgage payment obligation. 
8. A pending eviction action that has not yet resulted in a dismissal or judgment in favor of the applicant, at the time the application is submitted will result in denial of the application.

Credit Criteria

1. A personal credit report will be obtained.
2. Negative or adverse debt showing on a consumer credit report may require additional security deposits.
3. Three or more unpaid collections (not related to medical expenses) will result in the denial of the application.
4. Five or more accounts with past due balances (not related to medical expenses) will result in a denial of the application.

Criminal Conviction Criteria

Upon receipt of the rental application and screening fee, the Agent shall conduct a search of public records to determine whether the applicant or any proposed tenant has a “Conviction” (which means; charges pending as of the date of the application; a conviction; a guilty plea; or no contest plea), for any of the following crimes as provided in ORS 90.303(3): drug-related crime; person crime; sex offense; crime involving fraud, including identity theft and forgery; or any other crime if the conduct for which the applicant was convicted or is charged is of a nature that would adversely affect the property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of residents, the landlord or the landlord’s agent.  The agent will not consider a previous arrest that did not result in a Conviction or expunged records.

If applicant, or any proposed occupant, has a Conviction in their past which would disqualify them under these criminal conviction criteria and desired to submit additional information to Agent along with the application so Agent can engage in an individualized assessment (described below) upon receipt of the results of the public records search and prior to denial, the applicant should do so.  Otherwise, the applicant may request the review process after denial as set forth below, however, see item (c) under “Criminal Conviction Review Process” below regarding holding the unit.

A single Conviction for any of the following, subject to the results of any review process, shall be grounds for denial of the Rental Application.   

1. 1. Felonies involving: murder; manslaughter; arson; rape; kidnapping; child sex crimes; or manufacturing or distribution of a controlled substance.
   2. Felonies not listed above involving: drug-related crime; person crime; sex offense; crime involving financial fraud; including identity theft and forgery; or any other crime if the conduct for which the applicant was convicted or is charged is of a nature that would adversely affect the property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of the residents, the landlord or the landlord’s agent, where the date of disposition has occurred in the last 7 years.
   3. Misdemeanors involving: drug-related crimes, person crimes, sex offenses, domestic violence, violation of a restraining order, stalking, weapons, criminal impersonation, possession of burglary tools, financial fraud crimes, where the date of disposition has occurred in the last 5 years.
   4. Misdemeanors not listed above involving: theft, criminal trespasses, criminal mischief, property crimes, or any other crime if conduct for which applicant was convicted or is charged is of a nature that would adversely affect the property of the landlord or a tenant or the health safety or right of peaceful enjoyment of the premises of the residents, the landlord or the landlord’s agent, where the date of disposition has occurred in the last 3 years.
   5. Conviction of any crime that requires lifetime registration as a sex offender will result in a denial.

Criminal Conviction Review Process

Agent will engage in an individualized assessment of the applicant’s, or other proposed occupant’s Convictions if the applicant has satisfied all other criteria (the denial was based solely on one or more Convictions) and: 

1. Applicant has submitted supporting documentation prior to the public records search; or
2. Applicant is denied based on failure to satisfy these criminal criteria and has submitted a written request along with supporting documentation.  Supporting documentation may include:
   1. 1. Letter from parole or probation officer;
      2. Letter from the caseworker, therapist, counselor, etc.
      3. Certificates of treatment/rehab programs;
      4. Letter from employer, teacher, etc.
      5. Certification of training completed;
      6. Proof of employment; and
      7. Statement of the applicant.

Agent Will

1. Consider relevant individualized evidence which may include: the facts or circumstances surrounding the criminal conduct; the age of the convicted person at the time of the conduct; time since the criminal conduct; time since release from incarceration or completion of parole; evidence that the individual has maintained a good tenant history before and/or after the conviction or conduct; and evidence of rehabilitation efforts.  Agent may request additional information and may consider whether there have been multiple Convictions as part of the process.
2. Notify applicant of the results of Agent’s review within a reasonable time after receipt of all required information.
3. Hold the unit for which the application was received for a reasonable time under all the circumstances to complete the review unless, prior to receipt of the applicant’s written request (if made after denial), the unit was committed to another applicant.

Source Cited: Rental Criteria for Residency 2021 MultiFamily NW through Tenant Technologies.